What’s new in Microsoft Dynamics NAV 2016

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In this blog post I’ve outlined some of the key new features of Microsoft Dynamics NAV 2016 that I discovered while attending the Directions EMEA conference in Germany.

Phone Experience

fig1-Microsoft-Dynamics-NAV-2016-phone-app2New Phone optimised apps for iPhone, Android and Windows phones – you can perform keys tasks on the Phone App such as update customer cards, view KPI charts and drill down. You can also run any financial report, creating a PDF.  You can also take advantage of the phone’s GPS to get directions to a customer. You can also use the phone/table camera to create an incoming document process.

Fig1: Phone App Home Page


Fig2: Phone App Using GPS to Customer Address

fig-2-phone-app-gps-50-v2Workflows

A set of workflow templates will be provided with NAV 2016 “out of the box”. For example approvals for purchases using a pool of approvers where 2 or more people need to approve an invoice before it can be posted.
You can also extend workflows for automation and smarts such as automatically creating a payment journal after posting a purchase invoice. Or once an invoice is approved by a manager it can automatically be posted.

 

 

 

 

 

Fig 3: Workflow templates

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Fig 4: Customer credit limit approval workflow

 

fig-4-Microsoft-Dynamics-NAV-2016-customer-credit-limit-approval

New Web Client

In 2016, the Web client is much more feature rich and can completely replace the need for a windows client. With over 60 new features, some key improvements are:
* On demand scrolling
* Column selecting
* Freeze pane capability
* Hide/Show fast tabs
* Ability to Change company / timezone / Language

Also, most of these enhancements have been carried across to the Tablet App.

Fig 5: Web Client role centre

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Fig 6: NAV 2016 Tablet App Homepage

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Fig 7: Web client customer card

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New Finance Feature

* Posting Preview

You can now view what ledger entries will be created before posting – a great way to check if the correct accounts and values will be posted to avoid reversals and credit notes.

Fig 8: Posting Preview

fig-8-Microsoft-Dynamics-NAV-2016-Posting-Preview

* Vendor Pre-payment Report

When you have a vendor payment journal with one payment line that covers multiple entries you can run a report to show all the applied entries (similar to a test report) but you can see all related entries and any warnings or errors will appear (before posting).

Fig 9: Vendor Pre-Payment report

fig-9-Microsoft-Dynamics-NAV-2016-vendor-pre-payment-report

* Deferrals

Allows the deferring of revenue/expenses over a pre-defined schedule. When for example a sales invoice covers a 3 month period, you can setup a deferral schedule to split the posting across 3 months between unearned income and sales revenue. You can customise the calculation method, for example Straight Line, Number of days, or User defined. You can set this up for Items, G/L Accounts and Resources.

Fig 10: Deferrals Template

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Native CRM integration

With simple setup, you can link CRM Online to Dynamics NAV 2016.  For example, you can now view CRM opportunities and cases direct from the NAV customer card fast tabs. You can also drill down from NAV and launch CRM online to find out more details about the customer. Similarly in CRM you can view the customer balances and have NAV activities appear in the CRM feed, for example when Invoices have been posted.

Fig 11: CRM Integration setup in NAV

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Fig 12: CRM and NAV Customer Cards

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E-Everything

* Currency Exchange Rate service: You can auto update the exchange rates using services such as Yahoo. Job queues can be setup to sync on any frequency.

Fig 13 Exchange rate service

fig-13-Microsoft-Dynamics-NAV-2016-Exchange-Rate-service

* OCR Recognition: You can take advantage of the tablet/phone camera to take a photo of an Invoice and upload this as an Incoming document in NAV. Which can then make use of an OCR service to detect the correct vendor and invoice value.

Fig 14: Incoming Documents

fig-14-Microsoft-Dynamics-NAV-2016-Incoming-Documents

 

Power BI

Power BI will be compatible with NAV 2013 R2 and 2015 also. A NAV Content pack is available on powerBI.com that contains an out of the box KPI power BI dashboard that can be customised.

Fig 15: Power BI NAV Content Pack

fig-15-Microsoft-Dynamics-NAV-2016-PowerBi

 

This blog post was written by Daniel Argus, Senior ERP Consultant at EBS.

If you have outdated business software that’s limited in its reporting and analytical capabilities – then you should to talk to EBS about a powerful business management software solution – Microsoft Dynamics NAV. To find out more about Microsoft Dynamics NAV or other Microsoft business management software solutions, please call Paul Woods at EBS for an obligation free discussion on 1300 303 973.

Microsoft Dynamics NAV is global enterprise resource planning (ERP) software that helps more than 100,000 companies worldwide manage their accounting and finances, supply chain, and operations. Start with what you need now, and easily adapt as your business needs change. In the Microsoft cloud or on your servers—the choice is yours.

Evolution Business Systems (EBS) is a business management software specialist that equips its clients with software designed to achieve their business goals.

Melbourne based EBS is a Microsoft Gold ERP Partner specialising in Microsoft Dynamics NAV and other Enterprise Resource Planning solutions that can be tailored to the needs of small to medium-sized businesses. We can automate your core business processes and integrate your specialist applications with the right financial management solution. Our suite of Microsoft Cloud products suit businesses who have outgrown their accounting system giving them a full featured ERP system: Microsoft Dynamics NAV, Microsoft Office 365 and Microsoft Azure packaged at an affordable monthly subscription price. We work alongside our clients to understand their business and vision, and offer solutions to support these both now and into the future.

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