15 Most Useful Microsoft Dynamics NAV shortcuts for NAV 2013 & 2015


Keyboard shortcuts can help you to work faster and more efficiently in Microsoft Dynamics NAV. If you don’t have to take your hands off the keyboard to look for a button – you can work much quicker!

There are many shortcuts in Dynamics NAV.  Unfortunately more than you could easily remember.

So here is my list of favourites with a description of how and why you might use them. I think you will find these extremely useful for working in Dynamics NAV.

I have also provided you with a link to a full list of shortcuts – if you are looking for something specific.

TAB This is fantastic, and my first choice to learn, NAV generally saves a record when you move to another field, so TAB has the benefit of moving you to the next field as well as saving the last thing you did, press it after every modification you make.
F5 Clear Error, if you get an error message on the screen, pressing F5 undoes the problem and lets you carry on, I recommend F5 when you get an error, rather than trying to correct it.
F7 Statistics Screen – on a customer this will give customer statistics, item statistics from item card, purchase order from PO screen…etc This is a great shortcut.
F8 Copy the value above, this is great on journals or document lines where you want to copy the value from the cell above the one you are currently looking at.
Arrow Keys You can navigate around a NAV list or page using the left/right/up & down keys on your keyboard.
Ctrl + Insert This creates a new record, really good when creating multiple records or inserting a new line in the middle of a list.
Ctrl + Delete This deletes a record or line, pressing enter on the yes/no message that appears will select yes, nice fast method of deleting when you have a lot of clean-up to do …. Use with caution.
Ctrl + Shift + C This copies the entire row (Without the shift it just copies the cell).
Ctrl + Shift + V This pastes in the entire row, you could use the copy and paste rows to copy a journal from one batch to another or into and out of Excel for example.
Ctrl + Shift + D This opens the list of dimensions, so when you need to see the full list of dimensions against the item you looking at, this combination opens the list, and it works everywhere dimensions are used.
Shift + F4 This “looks up” to the related list, so for example if you click on the item number field on a sales order and press Shift + F4, it will open the item list (F4 without shift, gives the drop down selection which is good for selecting from and option list).
F9 Post – This can be a document or a journal.
Ctrl + E Export to Excel – Whatever you are looking at in NAV will be copied to excel for you.
Ctrl + Z This will undo what you have typed in the field you are currently in, only works while you are in the field, once you have moved it is saved, great as a quick typo fix.
Alt + F2 Show or hide fact boxes – this is a quick way to get more space on your screen, and you can add the fact boxes back with the same key combination when you need to see them.

A full list of shortcuts can be found here

This post was written by Neville Foyn, Lead ERP Consultant at EBS.

If you have outdated business software that’s limited in its reporting and analytical capabilities – then you should to talk to EBS about a powerful business management software solution – Microsoft Dynamics NAV. To find out more about Microsoft Dynamics NAV or other Microsoft business management software solutions, please call Paul Woods at EBS for an obligation free discussion on 1300 303 973, email info@ebsys.com.au or visit ebsys.com.au

Microsoft Dynamics NAV is global enterprise resource planning (ERP) software that helps more than 100,000 companies worldwide manage their accounting and finances, supply chain, and operations. Start with what you need now, and easily adapt as your business needs change. In the Microsoft cloud or on your servers—the choice is yours.

Evolution Business Systems (EBS) is a business management software specialist that equips its clients with software designed to achieve their business goals.

Melbourne based EBS is a Microsoft Gold ERP Partner specialising in Microsoft Dynamics NAV and other Enterprise Resource Planning solutions that can be tailored to the needs of small to medium sized businesses. We can automate your core business processes and integrate your specialist applications with the right financial management solution. Our suite of Microsoft Cloud products suit businesses who have outgrown their accounting system giving them a full featured ERP system: Microsoft Dynamics NAV, Microsoft Office 365 and Microsoft Azure packaged at an affordable monthly subscription price. We work alongside our clients to understand their business and vision, and offer solutions to support these both now and into the future.

Subscribe here to get our free EBS monthly enewsletter to get valuable blog articles from EBS and the latest updates on the Microsoft Dynamics product suite.